Finance & Operations Manager

ABOUT THE ROLE

Application Deadline: May 24th, 2026 at 11:59 PM PT

*Please note that applications are reviewed on a rolling basis and the form may close early depending on the volume of applications. We encourage applicants to apply as early as possible.

Location: Remote, Canada

Ideal Start Date: June 1st, 2026

As Finance and Operations Manager, you will play a key role in ensuring the organization operates efficiently and effectively. You will work closely with the Executive Director to manage our team and internal resources while supporting program staff to ensure we meet funder requirements and manage team capacity.

YOUR DUTIES

Reports to: Executive Director & Board of Directors

Supervises: Operations Coordinator and Impact Lead

People management

• Aid Executive Director and Managers with recruitment and hiring of staff
• Responsible for overseeing the onboarding of new staff, including creating and tracking employment contracts
• Manage offboarding employees
• Monitor staff time to help assess team capacity and gaps
• Research and apply for various wage subsidy programs
• Manage wage subsidy compliance and reporting
• Run bi-weekly payroll using a third-party payroll service provider (Ceridian)
• Oversee performance reviews of staff using a 360 model

FINANCE

• Produce financial reports and organize the bookkeeping for each quarter and the year-end
• Co-create the fiscal budget with the Executive Director
• Manages bank accounts and credit cards
• Processes and monitors all invoicing to funders and customers, as well as payments to contractors and suppliers.
• Responsible for compiling, interpreting, executing, and verifying financial information Monitoring and analyzing the organization’s cash flow
• Liaise with our accounting firm for the annual audit

Operations

• Maintain the organization’s operations manual
• Be accountable for overseeing Monday.com and Google Drive organization
• Manage all information and technology access for the organization
• Manages the Youth Climate Lab Finance email

GOVERNANCE & LEGAL

• Coordinate quarterly board of directors meetings and offer check-in points to support the management of the sub-committees
• Control and innovate governance and people management policies and procedures while suggesting improvements to the internal control framework
• Analysis of performance measures and alignment with organizational strategy
• Developing strategies that work to minimize financial risk
• Liaise with our lawyers for any legal requirements and needs

PROGRAM SUPPORT

• Work with the Programs Manager to support budgeting and cost controls of individual projects.
• Work with the management team to determine fundraising strategies and funding budgets. Reading through various grant and fundraising proposals to understand restrictions and regulations.
• Ensure compliance with various regulatory/compliance requirements with a wide range of funders and partners, such as the creation and maintenance of project budget lifecycles and their relevant documentation requirements

Impact Support

• Manage Impact lead
• Meet with impact interns or capstone students as needed
• Oversee financial and fundraising reporting
• Interest in collecting and using data to tell stories
• Support with financials for grant writing
• Organizing fundraising support & data collection for fundraising goal setting

ELIGIBILITY

• Youth (18 – 30 years old, inclusive at the start of employment).
• Be based in so-called Canada for the term of employment.
• Be a Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act.
• International students are not eligible. Recent immigrants are eligible if they are Canadian Citizens or permanent residents.
• Be legally entitled to work according to provincial/territorial legislation and regulations.
• Be eligible to travel domestically and internationally.
• Have access to a personal computer, cell phone, and reliable internet.

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES

• A post-secondary degree or lived experience related to finance, operations, business administration, non-profit management, and similar fields.
• Demonstrated interest and experience in climate action.
• Commitment to advancing justice, equity, diversity and inclusion (JEDI), and decolonization.

ASSETS

• Experience in non-profit and/or grassroots organizations, particularly youth-led initiatives.
• Experience in fundraising and grant writing.
• Experience with building online workflows and HR systems management.
• Experience fostering healthy interpersonal relationships between staff and external stakeholders.
• Experience working across time-zones.
• Proficiency in Monday.com, Google Workspace, Slack, Zoom, Miro.
• Bilingual – proficient in written and verbal French and English.

COMPENSATION AND PERKS

• Hours: 35 hours per week.
• Hourly Wage: $28-30 per hour, based on experience.
• Flexibility: flexible work schedule and unlimited personal days.
• Vacation: 3-weeks vacation, 1-2 weeks off during holidays, and additional YCL paid days off.
• Health & Wellness: comprehensive health benefits, monthly wellness activities with the team, and 8 paid sick days.
• Professional Development: 35 hours of paid time and $500 for professional development discretionary spending.
• Travel: Paid travel to conferences around the world—from the UN Headquarters in NYC to COP conferences, LeadingChange in Vancouver, and more.