Staff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Human Resources, Level A Job Title Human Resources Coordinator Department VPFO Human Resources | VPFO | HR Operations Compensation Range $5,365.42 - $7,709.92 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job. Posting End Date June 14, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date. This position is subject to the satisfactory completion of required background checks Job End Date Ongoing At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. Job Summary The Human Resources Coordinator role focuses on providing general advice and recommendations on the interpretation of collective agreements, other agreements and handbooks governing conditions of employment within the VP Finance & Operations portfolio. This position also provides advice and support regarding recruitment activities and the hiring process. Organizational Status Reports to the Manager or Senior Human Resources Manager, VPFO, and works collaboratively with VPFO HR team and supportively with VPFO staff and management. Work Performed Provides advice and support on recruitment activities and is responsible for the hiring process within Workday, including but not limited to the following activities: job descriptions, external postings, reviewing resumes, conducting telephone screenings, coordinating and participating in interviews, conducting reference checks, extending offers of employment. Subject matter expert on Workday HR processes, providing reports and conducting analysis to clients and HR team members as required. Provides advice and guidance on effective and efficient use of the system to expedite and/or streamline processes; Develops and implements reporting systems and structures for departments and senior management that enable senior managers to monitor both people resources and the correlated financial health of the areas in their responsibility, including salary administration, FTE and staffing reports, quarterly HR metric reports, HR Dashboard, and supporting VPFO units with benchmarking initiatives; Develops, reviews & analyzes comprehensive HR financial reports from Workday, which monitor and report on trends, metrics, Key Performance Indicators and changes between comparative time periods; Responsible for interpreting and disseminating data extracts in Microsoft Excel to departments and senior administration, writes factual summaries of data content and integrates the analysis into reports and presentations; Leads all aspects of the HR orientation and onboarding process for VPFO that includes creating and maintaining materials, coordinating training, and working with managers and VPFO HR team to ensure proper employee orientation to UBC and the portfolios; Supports the VPFO Attendance Management Programs. Including but not limited to CUPE 116 attendance management process; Provides guidance on leave management activities including vacation, sick, maternity, parental, medical, unpaid leaves as well as reduced appointment and secondments. May coordinate maternity/parental leave meetings as requested on an ad hoc basis; Responsible for the accurate preparation, review, and approval of all documents associated with the entire employee life cycle. This includes, but is not limited to, employment offers, employment verifications, salary adjustments, leaves, promotions, layoffs, resignations, retirements, and transfers. Ensure all documentation adheres to applicable employment agreements, policies, and legal regulations Provides general HR advice with regards to University policies, procedures and practices, and the interpretation of collective agreements, other agreements and handbooks governing conditions of employment. Refers matters which are more complex to HR Managers; Identifies opportunities for enhanced Workday use and automated reporting to create efficiencies, increase effectiveness of HR processes and ensure data integrity; Partners with Central HR team members to troubleshoot, identify and implement changes to increase efficiencies and increase effectiveness as required; Participates in the development and is responsible for the implementation of HR guidelines, processes, and procedures within VPFO; Supports Human Resources training programs and coordinates other special projects as required. Performs ad-hoc analytical reporting and other duties as required. Consequence of Error/Judgement Inappropriate advice or inaccurate information provided to client may result in the filing of grievances, arbitration processes, or the initiation of litigation. Any of these outcomes may have significant financial consequences for client departments, may have a negative impact on the University s relationship with unions and associations and/or may contribute to an unfavorable public image of the University. Failure to deliver services to departments in a timely manner may result in a disruption of client department operations. Misuse or misunderstanding of proper HR data management tools and practices may result in negative implications to employees in the client portfolios with a negative impact on staff morale and well-being. Supervision Received Works collaboratively with the HR team and under the general supervision of the Senior Human Resources Manager, VPFO, in accordance with established principles and methods. Works closely with departmental management teams. Supervision Given None Minimum Qualifications Undergraduate degree in a relevant discipline. Minimum of two to three years of related experience, or the equivalent combination of education and experience. - Willingness to respect diverse perspectives, including perspectives in conflict with one’s own - Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion Preferred Qualifications The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. A large part of what makes us unique is the community of engaged students, faculty, and staff who are collectively committed to shaping a better world. Recognized as a leading employer in British Columbia and Canada, UBC supports inspired students, faculty and staff on their journey of discovery, and challenges them to realize their greatest potential. New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work. Are you ready to embrace the future together? Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority. If you have any accommodation or accessibility needs during the job application process, please contact the Centre for Workplace Accessibility at workplace.accessibility@ubc.ca.