Accounting and Office Administrator

15th May, 2026

A national, not-for-profit organization is seeking a detail-oriented professional to support accounting and office administration functions.

Confidential Opportunity - Accounting and Office

Administrator Location: Toronto, ON (in-office, 5 days a week)

Salary Range: $55,000–$65,000 per year + benefits and paid vacation

Job Type: Full-time, permanent position (1 role available)

About the Role The successful candidate will support day-to-day accounting activities and contribute to smooth office administration. This role involves maintaining accurate financial records, supporting month-end processes, and providing administrative coordination across the organization.

Key Responsibilities

Accounting Activities

• Support core accounting functions across accounts payable and receivable, including processing and reconciling invoices, maintaining accurate financial records, and managing payment transactions.
• Monitor outstanding accounts, prepare bank deposits, and support reporting processes.
• Contribute to month-end and quarter-end activities such as journal entries, bank reconciliations, fixed asset tracking, and financial reporting.

Office Administration Activities

• Provide comprehensive administrative and office support to ensure smooth day-to-day operations.
• Responsibilities include:
• Greeting visitors.
• Coordinating and maintaining office operations, such as equipment, supplies, and kitchen inventory.
• Performing general administrative tasks, including photocopying, scanning, managing mail and couriers, and maintaining postage records.
• Overseeing facility and property management, workplace safety, and ensuring appropriate furniture and equipment are in place.
• Coordinating and executing internal and external meetings and events by preparing materials, organizing logistics, and setting up meeting spaces.
• Providing administrative support to executives, board members, and staff.
• Contributing to special projects and other duties as assigned.

Qualifications

• Language: Fluency in English; French is an asset
• Experience:
• 3–5 years in an equivalent role involving accounting support, accounts payable/receivable, bookkeeping, and office administration.
• Experience as an office manager and/or executive assistant is an asset.
• Skills:
• Strong analytical and organizational skills.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Competency in Microsoft Dynamics CRM and Microsoft Business Central.
• Strong written and oral communication skills; ability to communicate effectively and professionally with minimal supervision.
• Strong time-management skills.
• Ability to work independently and within a team environment.

Education and Other Training

• Strong knowledge of GAAP.
• Bookkeeping diploma or certificate (1–3-year post-secondary program).
• Courses or certificates in financial management for non-profit organizations and payroll are considered an asset.

How to Apply Interested candidates are invited to submita resume and a brief cover letter outlining relevant experience to:

Abbiegail Chen

The Talent Company

Email: Abbiegail.chen@thetalent.co

Qualified applicants will be contacted for next steps. This search is being conducted on a confidential basis; further details will be shared with shortlisted candidates.

JOB VACANCY STATUS

This role is currently vacant, and the organization is accepting applications with the intention to hire as soon as possible.

USE OF ARTIFICIAL INTELLIGENCE - BY RECRUITERS & HIRING MANAGERS

At The Talent Company, people are at the center of our recruitment process. While we may use artificial intelligence (AI) tools for limited administrative purposes (such as writing creative outreach messages, summarizing interview notes or transcribing reference checks) AI is never the decision maker. Resumes and candidate information are personally reviewed by our recruiters, and all hiring decisions are made by people who bring judgment, care, and expertise to each match. If a client's recruitment process involves a greater degree of AI use during their own interviews or assessments, we will communicate that to short-listed candidates, so they are aware in advance. Our commitment is to use technology responsibly, while ensuring fairness, transparency, and respect at every stage of the process.

USE OF ARTIFICIAL INTELLIGENCE - BY CANDIDATES

We recognize that candidates may choose to use artificial intelligence (AI) tools to support their job search, for example to refine writing style or gather research. While this can be appropriate, the information you provide in your resume, screening questions, and interviews must always be truthful and accurately reflect your own experience, knowledge, and competencies. AI should never be used to create or exaggerate credentials. Our goal is to understand the real you - your skills, your story, and your potential - so that we can make the best possible match between you and the organizations we serve.

ACCOMMODATION & INCLUSIVITY

At The Talent Company, we recognize the value of different perspectives and experiences in prompting innovation, sparking creativity, and solving problems. As an equal employment opportunity organization, we do not discriminate against any employee or applicant for employment based on race, Aboriginal peoples, members of visible minorities, sex, age, national origin, religion, sexual orientation, gender identity, persons with disabilities and all other categories protected by law.

We are committed to Equal Opportunities and welcome applications from all sections of the community. Please let us know by emailing recruitment@thetalent.co if an adjustment or adaptation is required at any stage to support you during the recruitment journey.