Construction Project Coordinator

The Project Coordinator plays a critical role in supporting project management teams for multifamily renovation or capital improvement projects. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple projects in a fast-paced construction environment.

Responsibilities

• Provide overall daily administrative support to the project management team
• Ensure daily adherence to project management protocols, with a focus on compliance and administrative accuracy across all active projects
• Assist in researching, compiling, and submitting all documentation required for permitting and regulatory approvals
• Assist in assembling and managing project submittals for client and engineering review
• Aid in coordination of procurement and purchasing of major materials, ensuring cost control and timely delivery
• Help source subcontractors and vendors for project managers
• Assist in entering and maintaining project and lead data within the company CRM system
• Assist in tracking and updating project schedules to reflect real-time progress and changes
• Conduct job site visits to perform quality control checks and verify project standards are met
• Help prepare detailed Subcontractor Scope of Work (SOW) documents
• Work closely with the Project Management team to ensure client proposals are submitted accurately and on time.
• Aid in accuracy and completion of daily and weekly project progress reports
• Develop and maintain a preferred vendor list for the region based on metrics for cost, quality and reliability
• Assist in creating closeout binders for large projects - warranties, materials, data sheets, paint specs, inspection reports, permits, daily reports, final signoffs, etc.
• Help process and track change orders in a timely manner
• Review and facilitate approval of invoices in accordance with project timelines
• Assist in other duties as assigned

Skills and Qualifications:

• 2–5 years of experience in construction coordination, project administration - multifamily or renovation experience preferred
• Ability and willingness to occasionally travel long distances as necessary per project requirements
• Strong knowledge of construction documentation, permitting processes, and project workflows
• Proficiency in CRM systems, Microsoft Office Suite, and project scheduling tools (e.g., MS Project, RedTeam, or similar)
• Excellent organizational, communication, and time management skills
• Ability to manage multiple projects and deadlines simultaneously
• Valid drivers license